Job Description

Position:
Bookkeeper  

Department:
Administrative  

Location(s ):
Manhattan  

Reports  To:
Comptroller  

Classification:
Full Time – Nonexempt  

# of Positions:
1 

Work Model:

Hybrid, 2-3 days in-office (NYC) 

The Violence Intervention Program (VIP) partners with Latinx and all communities of color to end gender-based violence. Created as a grassroots response to intimate partner violence and sexual assault, VIP has always centered Latinx survivors in its leadership and has worked to create a community of staff that reflects the rich national, ethnic and racial diversity of the communities we serve. VIP operates four non-residential social service programs, two residential shelter and housing programs, a 24/7 hotline, and a robust communications and outreach department.  

The Bookkeeper will execute d aily bookkeeping tasks, including recording dai ly income and expense transactions and prepare the books to be reconciled . The Bookkeeper will also assist the Comptroller with preparing and submitting reports. The Bookkeeper will also help prepare for grant-specific and program-wide audits.   

Essential Functions:  

• Maintain complete general l edger for all f inancial transaction s of the organization ;  

• Balance books for the preparation of report s to show income, expenses and other items relating to bookkeeping of the organization ;  

• T rack organization’s accounts payable and accounts receivable ;  

• Enter and maintain cash receipts , disbursement journal and general ledger ;  

• Prepare bank reconciliation for all bank accounts ;  

• Assist the Fiscal Director in preparation of the annual financial audits;  

• Assist the Fiscal Director in prepar ing the annual budget for the organization ;  

• Perform other tasks as assigned by the Comptroller , Fiscal Director or Executive Director.  

Requirements:  

• Bachelors’ degree in accounting /finance or 2 years of experience in accounting and budgeting ;  

• Bilingual a plus (English/Spanish) ;  

• Working knowledge of fund accounting software ( e.g. Fund EZ) and a high degree of spreadsheet application proficiency are strongly preferred ;  

• Strong verbal, written, communication and documenting skills ;  

• Must be well organized, assertive, work independently and collectively, while maintaining a flexible work schedule ;  

• Must have a strong commitment to working in diverse setting and to supporting delivery of culturally sensitive services;  

• Strong collaborative skills and approach to leadership that promotes staff growth and creativity;  

• Ability to operate office equipment such as computers, copy & fax machine, phone system, etc., with strong internet and software skills; incl. Microsoft Office and donor database  

• Ability to lift at least (30 lbs.) and travel via public transportation (bus, train, etc.) 

• Must ensure agency, program and client confidentiality at all times .  

General Requirements:  

All staff are expected to be committed to the mission, vision and values of the Violence Intervention Program, Inc , which includes involvement in quality improvement activities and a willingness to work within a culturally diverse environment.  

The Bookkeeper is expected to work at least 35 hours per week, with a flexible schedule for activities on nights and weekends.  

This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.  

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