Job Description
Entry-Level Contract Administrator
Location: Beaverton, OR
Pay: $17–$19/hour, Depending on Experience
About Pacific Office Automation
Pacific Office Automation is the largest independently owned document imaging and technology dealer in the nation. Since 1976, we’ve grown to more than 30 branches across ten western states, including Oregon, Washington, California, Arizona, New Mexico, Nevada, Utah, Idaho, Colorado, and Texas. With over four decades of success in office equipment and technology sales and service, we’ve built strong partnerships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and more.
At POA, we offer growth opportunities, excellent benefits, and a team of passionate coworkers who are invested in your success. We’re committed to being a long-term employer by equipping employees with the training and certifications they need to thrive in a fast-evolving tech environment. We believe every voice should be heard—regardless of tenure or title.
Position Overview
Are you a detail-oriented, motivated individual looking for a stable role in a fast-paced environment? Do you enjoy solving problems and staying organized? If so, we’d love to meet you.
Our Beaverton, OR office is seeking an Entry-Level Contract Administrator to support our growing sales operations.
Key Responsibilities
Process and invoice customer contracts accurately and on time
Provide general administrative and sales support, including spreadsheet maintenance
Respond to incoming phone calls with professionalism and excellent customer service
Analyze contract terms and ensure correct billing and collection
Track customer payments, deadlines, and contract statuses
Maintain detailed and organized records and documentation
Prepare regular reports on contract activity and outstanding items
Manage multiple projects simultaneously in a fast-paced environment
Collaborate with cross-functional teams to resolve billing discrepancies and ensure customer satisfaction
Qualifications
Strong attention to detail and organizational skills
Proficiency in Microsoft Excel and Word
Clear, professional phone communication and interpersonal skills
Ability to multitask and manage competing priorities with accuracy
Problem-solving mindset with strong analytical skills
Ability to work independently and as part of a team
Preferred (Not Required)
Associate degree preferred
Previous experience in billing, contracts, or administrative roles is a plus—we’re happy to train the right person
Benefits
Opportunities for advancement and leadership development
Collaborative, team-oriented environment
Medical, dental, vision, and life insurance plans
401(k) with company match
Paid time off, vacation, and sick leave
FSA/HSA programs
Company-sponsored events, team retreats, and year-end celebrations
Our Commitment to Diversity and Inclusion
Pacific Office Automation is proud to be an equal opportunity employer. We welcome applicants from all backgrounds and ensure all qualified individuals receive consideration for employment regardless of race, color, national origin, gender, gender identity or expression, age, religion, veteran status, or any other protected characteristic. We believe that diversity drives innovation and strengthens our workplace.
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