Job Description

Job Description

Job Description

About the Role:

The Administrative Assistant at Covington Latin School plays a pivotal role in ensuring the smooth and efficient operation of the school's administrative functions. This position is responsible for providing comprehensive support to faculty, staff, students, and parents by managing communications, scheduling, and record-keeping with accuracy and professionalism. The role requires a proactive approach to problem-solving and the ability to handle multiple tasks simultaneously in a dynamic educational environment. The Administrative Assistant will serve as a key point of contact, facilitating effective information flow and contributing to a positive school community experience. This position requires someone who is extremely positive and sees the value in every person that they meet. Applicants need to embrace the concept of being part of a team dedicated to serving all who come in contact with the building.

Minimum Qualifications:

• High school diploma or equivalent required; associate degree or higher preferred.
• Proven experience in an administrative or office support role, preferably within an educational setting.
• Proficiency in Google Workspace and Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Excellent verbal and written communication skills.

Preferred Qualifications:

• Experience working in a K-12 educational environment.
• Familiarity with student information systems and database management.
• Basic knowledge of school policies and educational terminology.
• Ability to work collaboratively with diverse groups including students, parents, and staff.
• Additional language skills or experience with event coordination.

Responsibilities:

• Manage daily front office operations including greeting visitors, answering phone calls, and responding to email inquiries promptly and courteously.
• Coordinate scheduling for meetings, events, and appointments for school administrators and faculty members.
• Maintain and update student records, attendance logs, and other essential documentation in compliance with school policies and privacy regulations.
• Assist in the preparation and distribution of school communications such as newsletters, announcements, and reports.
• Support the administrative team with data entry, filing, ordering supplies, and other clerical tasks to ensure operational efficiency.

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